On top of every engaged couple’s to-do list is finding the perfect wedding place. Some couples know exactly which usually venue they’d like to host their particular wedding at from the moment they obtain engaged, while some of you may not have a clue as to what you want and what will be even available to you in your area. The wedding place is the first thing you will book as being a newly engaged couple and it models the tone for the overall really feel for your wedding day.
The options are endless. From grand hotels to stylish bistros, sprawling gardens to city rooftops, and rustic barns to modern cityscapes – the choices can be overwhelming. So how do you narrow down what you want in order to find the perfect wedding venue for your day? Even if you have a general idea of what you are looking for, there are so many factors to consider. Here are some tips to help guide you in finding the ideal wedding venue.
Determine your style.
An informal affair with outdoor elements, or even a formal soirée at a grand hotel? Downtown chic or a lakeside escape? A rustic country feel or even modern urban ambiance? Determining the style of your wedding is the first step in deciding which venue fits your vision best. Every couple differs and will have an unique list of qualities that they are looking for in a venue. Once you nail down the style and feel you are looking for, you can contact venues that fit that description.
Pick a period.
A summer wedding in Come july 1st or a winter wedding in December – you need to decide on the time of yr you’d like to have your wedding so that if you contact venues they can let you know exactly what dates are available in that particular month. Most weddings happen in the summer months, but autumn is also becoming a popular selection for couples to tie the knot. The particular month you choose to get married in will help determine the best fit for a location. Depending when you want to get married, you might have to be flexible with your date of the same quality venues book up at least per year in advance.
Come up with a budget.
This is the biggest factor when choosing a wedding venue. If you contact venues, ask them what the average cost is to have a wedding at their location. Costs vary greatly, so you want to make sure the venue fits within your budget before you go on a site go to. Otherwise, you may just be wasting your time and energy, or fall in love with a venue that you can’t afford. Anyone contributing to the price of the wedding should go along on the location tours so that everyone has all of the info needed when making a decision on reserving a venue. Make sure to get all the information in writing so that you can review everything later and compare each venue properly to ensure they fit within the budgeted costs.
Determine the number guests.
You should have an idea on the number of guests you will be inviting to your wedding so that you can guarantee the venues you visit can accommodate the number of guests you will be inviting. Constantly book a venue that can accommodate all invited guests – have a tendency book a venue hoping you will have fewer guests that can attend. In case most of the guests RSVP yes, you wish to make sure your venue can accommodate everybody comfortably.
Do you want the ceremony and reception at the same location?
If so, you have to choose venues that can accommodate both. If you’d like an outdoor ceremony, does the particular venue have outdoor space to hold the ceremony and what is their strategy B in case of rain?
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Will you need amount of time in between the ceremony and reception to flip the room? Is there an extra leasing fee to have the ceremony on site? If they don’t offer ceremony space, can they recommend a location close by that gives this service?
Ask the right questions.
Some venues offer full assistance – catering, tables, chairs, linens, glassware, dishware, lighting, bartenders, alcohol, tents, décor, music, and audio/visual. You will have to determine your needs before ending up in a venue to ensure they can provide everything that you need. Do they also give a list of preferred vendors and are you required to book those vendors or even can you bring in your own? What are all the costs involved – rental fees, taxes, gratuities, service fees, cake cutting fees, set up fees. Obtain everything in writing before signing an agreement and putting down a down payment.
What are your expectations for food and drink?
This can be the most important part of the wedding – a few couples can be very particular on the design and quality of the food and drink they serve their guests. Generally speaking, the larger the quality and service, the higher the cost. What kind of food and beverages would you like to function at your wedding? If you have a certain idea in mind – let’s say food stations or family style service, an informal bar-b-que feel or a gourmet five-course meal – you will need to make sure the venue can accommodate your requests. Otherwise, will they allow you to bring in your own caterer? Do they have set menu packages and can they customize the menu for you? Do they provide a menu trial dinner? Will they offer the alcohol or do you need to offer it yourself and apply for your own permit? Will your expectations need extra servers and fees?
Think about the out of town guests.
Will you have a lot of out of town guests which will need accommodations and transportation? In that case you’ll want to choose a venue that is near to hotels and where guests could be transported to easily. If the place you absolutely love is a little out of the way, you may need to look into bus and shuttle service services to get guests to and from the wedding site.